The eLandings System provides you with integrated reporting for statewide grounfish and IFQ groundfish, Rationalized Crab IFQ fisheries, and non-IFQ CDQ crab fisheries. The eLandings System will meet all landing report requirements for the Alaska Department of Fish and Game (ADF&G) and National Marine Fisheries Service – Restricted Access Management (NMFS-RAM). When a landing report is submitted in the eLandings System, the application returns a printable PDF file of the ADF&G fish ticket(s) and an IFQ receipt(s) for the fisher and your records. A signed copy of the ADF&G fish ticket(s) shall be submitted within seven days to the local office of ADF&G, in the same manner as our paper fish ticket forms.
To create a new groundfish or crab report, go to the eLandings System Internet location at: www.elandings.alaska.gov .
Note on the eLandings homepage section titled, How to Get Started and below this title, Web eLandings selection # 2. Login to make a landing report:.
[Image 72 – Homepage]
[Image 73 – Homepage login]
You must be a registered and activated user to create a landing report in this system. You will need to enter your User ID and your password.
If you have forgotten your UserID, please reference your copy of the User Agreement. If you have forgotten your password, enter your email address, as provided in your User Agreement application and your password will be emailed to you within minutes.
[Image 74 – forgot password]
Once your User ID and Password have passed validation, the Reports Menu will appear. From this location you can create a new landing report. Reports currently available within the eLandings system are for the Rationalized Crab and CDQ crab fisheries. Starting in the summer of 2006, you will also be able to use the eLandings System to submit groundfish landing reports, including IFQ sablefish and halibut.
An individual user can be associated with one or more Operation. As an example, a business manager might be associated with three Operations – Big Fish Inc, WAI Processing, and the stationary floating processor, The Happy Lady. Each of these operations is unique, and the user is an authorized for each operation. When he logs into the eLandings system, he must designate which Operation he will be using to record the landing report. Most users will be associated with only one Operation, but if your business buys and processes, and in addition, performs custom processing for another Operation, you will have more than one Operation under your User Account. Once the Operation has been identified, you can select the type of landing report. The current selections are Bering Sea/Aleutian Island Crab or Statewide Groundfish.
To create a new landing report, simply click on the selection button for the report you would like to create. For this example, the selection is, 1. Make landing report. Your choices are a crab landing report or a groundfish landing landing report. If you are trying to make a groundfish production reports, please see chapter on production reports.
[Image 510 – report selection]
The landing report is divided into several web pages that you will move through in sequential order:
[Image 510]
This is the first page that is displayed when you create a new landing report. Note that some of the information required when creating a landing report is autofilled from your processor user account. Your User ID, Processor Company Name, telephone number and Email address are listed just below the Landing Report number. The eLandings System also lists your Port of Landing, ADF&G Processor Code, your Registered Crab Receiver (RCR) Number and your Registered Buyer Number.
[Image 500 – autofilled]
When you established your User Account, you should list all of the ADF&G processor codes (commonly referred to as the “F code” associated with your operation (processor, buyer, crab receiver) and all the RCR numbers. All these license/permit numbers are listed on the Landing Report, Vessel, Permit, and Location Information page. To select the correct Processor code, RCR number, or Registered Buyer Number, simply click on the down arrow to the right of the autofilled value for these fields.
[Image 512 – landing report]
The User information and autofilled operation information should be reviewed before you begin your new landing report. You should also note that a unique Landing Report number has been generated. In this example from our test database, the Landing Report number is 4527.
[Image 513 – completed header]
In the top section of the landing report, enter the following information:
ADF&G Vessel Number: this is the five digit number permanently assigned by the Commercial Fishery Entry Commission (CFEC).
ADF&G Gear Code: this is the two digit numeric code used to identify the gear used to harvest the catch. These gear codes are listed in the appendix of this document and can also be viewed by clicking on the Gear Codes link.
Crew Size: the number of licensed crew on board the vessel, including skipper.
Number of Observers Onboard: the number can range from zero 0 to 5, and references the number of state of Alaska certified crab or NMFS certified groundfish observers on board the vessel for that fishing trip.
Date information format - month, day and year – mm/dd/yyyy
Date Fishing Began: when the gear was deployed in the water to begin fishing.
Days Fished: when the gear was being fished. This number does not include traveling to and from the fishing grounds, or weather delays.
Date of Landing: when the landing was completed.
Port of Landing: location where the landing occurred. This value is autofilled from your User Agreement registration. You can modify this value to indicate the correct location for this landing.
ADF&G Processor Code: the owner of the product that has just been purchased – the purchaser. This value is autofilled from your User Agreement registration. This value is autofilled from your User Agreement registration. Select the correct number if one than one RCR is associated with your User Agreement.
ADF&G Processor Code (Custom Processor): applicable only if the product is being received or processed by a third party – not the purchaser.
Partial Delivery: check if, Yes, the vessel has made deliveries to other operations or processors from this fishing trip, in other words, deliveries elsewhere, or if the delivery to your operation is only a portion of the catch.
If you created more than one landing report for a delivery, you should also check the Partial Delivery box, to indicate Yes.
Registered Crab Receiver Number: the appropriate receiver number for this delivery. This value is autofilled from your User Agreement registration. Select the correct number if one than one RCR is associated with your User Agreement.
Discard Report: Discard reports are required by federal regulation to be given to the processor at the time of a groundfish offload if the vessel is federally permitted and is greater than or equal to 60 feet in overall length. Use the drop-down list to indicate if you have received a copy of the discard report from the vessel logbook. If you do not have a discard report, fill in the appropriate reason.
A CFEC permit is required for all vessel operators and for any individual(s) who will be fishing and selling seafood product as an IFQ shareholder, or on behalf of the actual allocation holder. The Hired Master of a Rationalized Crab Cooperative must also obtain and have in his possession a CFEC permit.
The CFEC permit must be valid for that calendar year and valid for that fishery (species, gear, management area). Anyone fishing and selling product under a CDQ allocation, and individuals fishing for golden king crab allocation to the Community of Adak require a separate CFEC permit.
[Image 502 – completed CFEC permits]
Multiple CFEC permits and IFQ permits can be reported in a single landing report. The eLandings System application can accommodate an unlimited number of CFEC permits and unlimited IFQ permits for each of these CFEC permits.
It is recommended that you make certain that all IFQ shareholders, Hired Masters, and CDQ allocation permits (as applicable) be collected prior to beginning the reporting process. Each individual providing a CFEC permit must also provide a NMFS ID for all IFQ groundfish and crab landings. The NMFS ID is a personal identifier. The NMFS ID must correspond to the individual who presents the CFEC permit. In the case of a cooperative, the Hired Master must have in his possession a CFEC permit. He must also provide his NMFS ID – not the ID for the cooperative.
The permits section of the landing reports contains two worksheets: the CFEC Permit Worksheet and the IFQ Permit Worksheet.
CFEC Permit Worksheet
The flowing information is entered in the CFEC Permit Worksheet:
CFEC FISHERY
PERMIT NUMBER
PERMIT SEQUENCE
MANAGEMENT PROGRAM
PROGRAM ID
PERCENTAGE
Each individual fishing and selling product, for themselves, or as a Hired Master of a crab cooperative, or for a CDQ group, must present a valid CFEC permit(s) card for the fishery at the initiation of a landing. If the individual(s) does not provide a valid permit(s), the Alaska State Troopers, Fish and Wildlife Protection must be notified before off-load begins.
The only exception to this rule is exclusive EEZ operations. The State of Alaska has no authority to require CFEC permitting of vessel operators. If the vessel is involved in any fishing activity, catching, processing, or transshipping of raw product, a CFEC permit is required.
[Image 514 - CFEC Image]
The CFEC permit card contains the name of the individual, the specific fishery, e.g. Bering Sea Red King Crab, pots, the Permit, e.g. K91T12345Z, and a Permit Sequence, e.g. 0501H.
The CFEC Fishery in this example would be: K91T
If the permit is valid for a CDQ fishery, the CFEC fishery would contain an extra letter. An example would be K91TA. Each CDQ group CFEC permit contains this extra letter that corresponds to each group A through F.
The unique Permit Number is the five digits that follow the CFEC fishery. In the above example the permit number is 12345Z.
To the right of the CFEC permit number is the Permit Sequence. The permit sequence provides information on the valid year of the permit, the sequence of issue of the permit, followed by a letter, e.g., 0501H. This Permit Sequence example indicates that the permit is valid for 2005 – the “05” and the sequence indicates that this is the first permit issued for this permit holder – 01. The H assists in creating a unique permit. If the permit card was lost and a second card issued, the sequence would be 02.
For the example provided above the following would be entered into eLandings:
CFEC Permit: K91T
Permit Number:12345Z
Permit Sequence:0501H
Enter all CFEC Permits in the eLandings System, CFEC Permit Worksheet. If you need to enter more than four CFEC Permits, scroll down to the end of the worksheet and select the button, More CFEC Permits.
Management Program:
The Crab Report window has seven management programs. These programs are as follows:
IFQ – Ratinalized Tanner and King Crab of the Bering Sea and Aleutian Islands
CDQ – Community Development Quota Crab program of the Bering Sea and Aleutian Islands
LE – Limited Entry (CFEC) crab
OA – Open Access (State or Federal)
CPF – Commissioner’s Permit Fishery
RES – Research
TEST – Cost Recovery Test Fishery (State)
ADAK – Adak Crab Fishery
The management programs are provided and selectable from the down arrow to the right of the management program field. Again, provide a Program ID for the CDQ program only.
[Image 516 – management programs]
Percent:
Allocation of catch by percentage among the CFEC Permit Holders is an optional function of the eLandings System.
If the landing consists of only one CFEC Permit Holder, leave the Percent field blank. The allocation will be 100% to the one CFEC Permit Holder.
If the landing consists of more than one CFEC Permit Holder, and each permit holder want an equal allocation among the holders, leave the Percent field blank. For example, the vessel has five crew members and each crew member is an IFQ shareholder. All agree to equal shares for the catch about to be off-loaded. Each crew member will be allocated 20% of the live sold, and 20 % of the deadloss recorded for this landing report.
If the landing consists of more than one CFEC Permit Holder, and each permit holder wants a specific percent of the total catch, live/sold and deadloss, to be allocated to specific percentages, list the percentages as whole numbers. For example, the vessel has five crew members, and each crew member is an IFQ shareholder. The owner of the vessel wants 40% of the total catch allocated to him. Enter each CFEC Permit, identify the Management Program as IFQ, and enter the percent as follows: 40 for the skipper and 15 for each of the four remaining CFEC Permit Holders. The total catch, live/sold and deadloss, will be allocated to these specific percentages.
IFQ Permit Worksheet
The following information is entered in the IFQ Permit worksheet:
NMFS ID
IFQ PERMIT – Individual Fishery (Crab/groundfish) Quota
SPECIES
IPQ PERMIT – Individual Processor Quota (Crab)
LBS. TO MAX-OUT PERMIT (IFQ permits only)
[Image 517 – IFQ Worksheet]
This worksheet allows you to enter the NMFS ID and an unlimited number of IFQ Permits and corresponding Species associated with the IFQ permits. If you are doing a crab landing, the eLandings System autofills the IPQ Permits for the registered crab receiver associated with the operation. All Class A quota share must have an associated IPQ permit. If the IFQ permit is for Class B or Class U quota share, the eLandings System application will allow you to select a blank or null value for the IPQ, from the down arrow to the right of the IPQ Permit field. The worksheet will also allow you to max our (zero out) either the IFQ account, or the IPQ account, using the Lbs. to Max-Out Permit.
NMFS ID:
Each individual CFEC permit holder identified in the eLandings landing report must have a corresponding NMFS ID. All Hired Masters must have a NMFS ID. This permit number identifies an individual, not a cooperative or a CDQ group.
If the CFEC permit holder/IFQ shareholder or cooperative Hired Master representative does not have a NMFS ID, contact NMFS – RAM Division immediately, M-F business hours, or the IFQ Data Clerks after hours, for instruction on how to complete the landing report.
Enter the NMFS ID for each individual fishing and selling product.
IFQ Pemit:
An unlimited number of IFQ permits and the species associated with the IFQ permit(s) can be entered for each corresponding NMFS ID. If you require more IFQ Permit lines, scroll down to the end of the CFEC/IFQ Worksheet and select the button, More IFQ Permits.
Species:
Enter the species that is associated with the IFQ permit. The species for the Rationalized Crab Fishery is limited to the following species:
|
Name |
Code |
|
Red King Crab |
923 |
|
Golden King Crab |
922 |
|
Blue King Crab |
921 |
|
Baridi Tanner Crab |
931 |
|
Opilio Snow Crab |
932 |
IFQ groundfish are limited to the following species:
|
Name |
Code |
|
Halibut |
200 |
|
Sabelfish |
710 |
Please reference the online species codes for additional groundfish and shellfish species.
IPQ Permit:
When your processor/operation completes an application in the eLandings System, NMFS – RAM matches that application information, specifically your RCR number to IPQ permit(s). The IPQ permit is autofilled when you log into the eLandings System. Remember that an RCR can only debit their own IPQ accounts. Select the correct IPQ account number for the specific IFQ permit. All Class A IFQ shares require an IPQ account number. Class B and Class U IFQ shares do not require an IPQ account number. From the dropdown selection, choose the blank field.
Lbs. to Max-Out Permit:
As quota share permit balances for either the IFQ or the IPQ shareholder move close to exhaustion, the Lbs. to Max-Out Permit feature can be a helpful tool to zero out the permit account. The permit holder should check the balance on the specific permit prior to using this feature, as it will zero out the account balance within one pound. This feature may be used only when more than one IFQ permit is associated with the landing report. The IFQ permit may be for the same CFEC/NMFS ID individual or for more than one CFEC/NMFS ID persons.
[Image 518 – Max-Out lbs.]
To max-out an IFQ account, enter all the CFEC and IFQ Permit Worksheet information. Select the permit that you want to max-out and enter the poundage that will zero out that account. The poundage recorded in this field will be debited from the identified IFQ account, proportionally from the live/sold and the deadloss recorded for the entire off-load.
Referred to as the Stat Area Worksheet, this is the area of the Vessel, Permit, and Location Information of the landing report to record the six-digit ADF&G statistical area denoting the actual area of catch.
[Image 201 – Statarea Worksheet]
Groundfish/shellfish statistical area charts may be obtained from your local ADF&G office, or at http://www.cf.adfg.state.ak.us/geninfo/maps.php#shellfish.
The National Marine Fisheries Service (NMFS) and the International Pacific Halibut Commission (IPHC) reporting area codes may not be used to substitute for the ADF&G statistical area codes.
This area may be used to document a single statistical area, with 100%, or multiple statistical areas. The recording of multiple statistical areas in the worksheet requires that the species that are caught and discarded are equally distributed across all statistical areas fished; and all statistical areas fished are open to the species fished.
If this criteria are met, enter all of the statistical areas that were fished in the field labeled Stat Area and enter the percentage of the catch taken in the area in the area labled Percent. The sum of the itemized percentage must equal 100%. If all of the species recorded on the ticket were from a single statistical area, enter the Stat Area and 100%. If you use the Stat Area Worksheet, there is no need to enter the statistical area code and percent anywhere else on the landing report.
The Statistical Area Worksheet for crab landings includes an area to record Pot Lifts. Record the number of Pot Lifts by statistical area, for the catch you are landing. The number of pot lifts has no relationship to Percent. Percent is a number that documents the percentage of catch – sold, retained, or discarded from a specific statistical area. Pot Lifts is the number of lifts for a specific statistical area(s).
[Image 203 – Stat area Crab]
The Stat Area Worksheet does allow you to record effort – pot lifts – with no catch. This is recorded as zero percent.
[Image 204 – zero percent – effort no catch]
All ADF&G statistical areas that are documented within the Statistical Area Worksheet are translated to the NMFS Reporting Area and the IPHC Reporting Area, as it pertains to the fishery.
[Image 202 – translation of stats]
If one or more species are not harvested in a manner that is equally distributed across all statistical areas fished, the catch must be recorded in the Add/Edit Itemized Catch section of the eLandings landing report.
[Image 205 – itemized catch statistics]
Upon the completion of the ‘header’ (Vessel, Permit, and Location Information section) of the landing report, select SAVE. The data that you submit to the repository database is validated for accuracy. The program will message back if the save was successful or if corrective action must take place.
[Image 206 – successful save]
If a data element(s) fail validation, the eLandings System will message back the data items that are not valid.
[Image 207 – failed validation]
Landing Report 9260 was submitted to the Interagency Server and successfully saved. The application displays the information data entered, and also provides additional information that can be helpful in a review of the landing report for accuracy. Additional information provided includes:
Name of Vessel
Name of permit holder(s)
Name of processor and custom processor
Full name of the port of landing
Statistical area translations (as appropriate to the fishery)
[Image 208 – Report 9260]
The eLandings System allows you to enter the ‘header’ information, submit the information and save. The information that is entered in the Vessel, Permit, and Location Information section of the landing report can be collected and recorded when the off-load of the vessel begins. The ‘header’ information can be saved as an unsubmitted report. After the vessel off-load is complete and the tally sheet completed, the itemized catch and price information can be recorded and saved. This action creates an Initial Report.
[Image 209 – Incomplete Reports]
[Image 210 – Incomplete Reports]
Stacked permits are allowable in some groundfish and crab fisheries. The eLandings System allows you to record all CFEC and IFQ permits on one landing report and select unique fish ticket assignment of catch.
When you save the ‘header’ information of the landing report – the Vessel, Permit and Location Information section, a fish ticket number is automatically assigned. If more than one CFEC permit is recorded in the eLandings System, a unique fish ticket number is assigned for each CFEC permit. IFQ harvest can be automatically assigned to the itemized catch – line item(s), and it can also be selected from the Fish Ticket dropdown menu. This dropdown field lists any and all fish ticket numbers associated with this specific landing report.
[Image 216 – Item split]
When you have completed recording the itemized catch select SAVE. The application will message back if the itemized catch was successfully saved.
[Image 217 – saved items]
The eLandings System is designed to record the landed or scale weight of the catch. In other words, the processor should record the weight of the catch and the delivery condition of the fish at the point the catch is weighed. Do not calculate the itemized catch to round pounds. Record the poundage of the catch and the corresponding delivery condition at the point that it is weighed. The eLandings System allows you to select a 2% ice and slime deduction for IFQ halibut and sablefish, as well as state managed EQS sablefish, if the vessel qualifies for such deduction.
Once you have successfully saved the ‘header’ information of the landing report – the Vessel, Permit, and Location Information, you can move on to add itemized catch. This reporting sequence can occur immediately, or after the off-load is completed.
Please note: All landing reports of IFQ species must be finalized within a specific timeframe. Processors should reference NMFS regulations. As a general rule, landing reports should be completed and finalized within 24 hours. Incomplete Landing Reports can be accessed from the Reports Menu Page – Incomplete Reports Section.
Itemized catch are considered to be unique combinations of species, delivery condition (at the point it is weighed), and disposition. As covered in the Statistical Area Worksheet discussion, it can also include harvest from a unique statistical area.
Combination examples include the following:
|
Species |
Delivery Condition |
Disposition |
|
Halibut |
Gutted, Head Off |
Sold for Human Consumption |
|
Halibut |
Gutted, Head Off |
Personal Use |
|
Pacific Cod |
Bled Only |
Sold for Human Consumption |
|
Pacific Cod |
Whole Fish |
Sold for Human Consumption |
|
Pacific Cod |
Whole Fish |
Discard at Sea |
|
Pacific Cod |
Whole Fish |
Discard at the Dock |
In each of these situations, a separate line item must be recorded in the application. Poundage for each unique category must be recorded.
[Image 212 – Itemized Catch]
Enter the codes for the following:
Species
Condition (Delivery Condition)
Pounds
Number – required for crab and prohibited species discarded at sea with no scales to weigh product.
Pot Lifts – crab only.
Disposition – the intended use or disposal of the product.
Statistical Area (if the Worksheet is not used, or if this portion of the catch was harvested in a unique or non-proportional area(s).
Stat Area, Species, Condition, and Disposition codes are linked and easily referenced.
[Image 213 – linked codes]
[Image 214 – code list]
NOTE: When you record pounds, number of animals, pot lifts – any number amount – do not use commas. Enter whole numbers only – no commas.
The eLandings Groundfish Report allows the recording of “with ice and slime” for IFQ halibut and sablefish (including state managed sablefish programs) if the vessel qualifies for this modification in weight. If “With Ice/Slime” is selected, a two (2) percent reduction in the recorded scale weight is automatically recorded.
[Image 215 – weight mod]
In limited situations, a processor may take possession of Pollock or flatfish, but be unable to immediately weigh the product, or sort by species and weigh the product, while the vessel operator is still present. The processor can select “estimated” for Pollock – code 270 or general flatfish – code 120, only. The report can be submitted as an initial report, allowing the fish ticket to be created, printed and signatures obtained. The final weights, and specific species must be recorded for this landing report, within 72 hours of the submission of the initial report.
Again, the use of estimated weight is available for groundfish species Pollock and general flatfish species only.
When all itemized catch by category are documented, select save.
If you have determined at the conclusion of the off-load, the price of the itemized catch, and have completed grading/sizing (as appropriate to the fishery), you can proceed with the reporting process.
If you do not have this information, or it will occur at a later point in time, proceed with the initial submission of the landing report.
In the illustration below, size and price information are added to the itemized catch. Additional grade/size and price categories are available by selecting, More Lines.
[Image 218 – price]
[Image 219 – size price]
When saved, the amount is calculated for each price category. A total value by price category is displayed. The landing report also displays a Summary with total value by species, below the itemized catch section of the landing report.
[Image 220 – Value summary]
Once you have completed the pricing information, you are ready to allocate the harvest to the permit or permits. If the landing report consists of one or several CFEC permits, you will need to allocate the harvest to the fish tickets.
Prior to this step, again, review all data to make certain it accurately documents the landing and the division of harvest to permit holders.
The Allocate Permits button is located just below the listed CFEC Permit(s). Select Allocate Permits.
[Image 221 – allocate]
In this example, the program messages back that two fish tickets were created.
[Image 222 – 2 fish tickets]
Review the allocated catch, by fish ticket number. If the allocation is not acceptable, or incorrect, select the Undo Allocation button.
[Image 223 – undo]
This will allow you to redistribute the harvest until acceptable to all shakeholders. The eLandings System provides a listing of all items by fish ticket number and a summary by species, by fish ticket number. These should be reviewed prior to the submission of the landing report.
[Image 224 – review allocation]
Upon review, if the landing report is accurate and acceptable to all stakeholders, select Submit Initial Report.
[Image 225 – Initial Submission]
Once the Initial Report has been submitted you can generate, edit, and submit the IFQ reports. There are two ways of creating the IFQ reports: 1) you can manually create them; or 2) you can let the elandings program allocate the catch to the IFQ permits. In either case the IFQ reports can be reviewed and edited before you submit them. Once the reports are submitted the IFQ account will be debited and any further changes have be made throught the NMFS Enforcement Data Clerks.
Once the initial report has been submitted, go to the bottom of the Report Display and click on the Edit IFQ Reports button.
[Image 700_EditIFQButton]
This screen allows you to fill in all the data without any automated calculations (if you want to use the automatic calculations, see the ‘Generating IFQ Report’ section). The edit page works like the itemized catch page. It will prevent you from saving data inconsistent with data entered elsewhere on the Landing Report (Fish Ticket, Permit Worksheet, etc.) and illogical data (like alphabetic characters in numeric fields).
You are allowed to save partially complete data, although unbalanced data cannot be successfully submitted.
This is the blank IFQ page where you can enter the IFQ information manually.
[Image701_blankIFQ page]